Job Description

Executive Assistant

Status: Full-time, exempt

Salary Range: $70,000$80,000 with Benefits

Experience Requirements: Minimum of three years of relevant administrative or executive support experience.

Location: Raleigh, NC (hybrid: two days in office /three remote); must be local or intend on moving to the area to be considered. Occasional travel required.

Application Deadline: Applications will be reviewed on a rolling basis until filled.

About the Organizations

North Carolina Asian Americans Together (NCAAT) is a nonpartisan, nonprofit organization committed to supporting equity and justice for all by fostering community among Asian American communities and allies in North Carolina through civic engagement, leadership development, grassroots mobilization, and political participation.

NCAAT in Action (NCAATIA) builds political power among Asian Americans and allies in North Carolina through voter education, progressive advocacy, and leadership development.

Position Summary

The Executive Assistant plays a critical role in supporting NCAAT's Executive Director and executive leadership team. This position requires exceptional organizational skills, discretion, and the ability to thrive in a fast-paced environment. The Executive Assistant will manage scheduling, correspondence, travel, and board engagement, while also providing general organizational support and coordination.

The ideal candidate is detail-oriented, resourceful, proactive, and steady under pressure. They anticipate leadership needs, demonstrate sound judgment in decision-making, and balance a wide variety of tasks with professionalism.

Key Responsibilities

• Support NCAAT Leadership
• Manage the Executive Director's email, correspondence, and communication flow.
• Maintain the Executive Director's calendar, scheduling meetings, travel, and events with diplomacy and strategic awareness.
• Track priorities and provide project management support, ensuring timely follow-up on deliverables and commitments.
• Coordinate travel arrangements and prepare itineraries for the Executive Director.
• Complete and submit expense reports, invoices, and other paperwork.
• Assist with interview scheduling and logistics; serve as notetaker for interviews as needed.
• Organizational Support
• Schedule organizational meetings and prepare/distribute agendas and materials.
• Take notes in meetings, track tasks in Asana, and ensure follow-up.
• Provide logistical support for staff celebrations, bereavements, and special events.
• Assist with special projects and research as assigned.
• Provide general support to other staff as directed by the Executive Director.
• Board Engagement
• Serve as a liaison between the Executive Director and the Board of Directors.
• Prepare board meeting materials, including agendas, minutes, and supporting documents.
• Maintain organizational records, files, and confidential information with discretion.

Core NCAAT Leadership Competencies (Coordinator/Senior Coordinator Level)

• Program and Project Management Supports project execution, tracks deliverables, and ensures timely completion of administrative and strategic tasks.
• Communication Skills Communicates clearly and professionally on behalf of leadership; drafts correspondence and prepares materials for internal and external stakeholders.
• Collaboration and Teamwork Works effectively with the Executive Director, senior leadership, Board, and staff across departments.
• Self-Management and Resilience Manages multiple priorities under pressure, maintains discretion with confidential information, and adapts to shifting demands.
• Flexibility and Adaptability Adjusts to rapidly changing schedules, organizational needs, and competing priorities.
• Relationship Building and Stakeholder Engagement Develops and maintains professional relationships with staff, board members, and external partners.
• Emotional Intelligence Demonstrates awareness, empathy, and tact in interactions with diverse stakeholders.

Preferred Qualifications

• Minimum of three years of relevant administrative or executive support experience.
• Strong organizational skills and attention to detail.
• Ability to handle sensitive and confidential information with discretion.
• High emotional intelligence and interpersonal skills.
• Strong writing, editing, and research skills.
• Proficiency with Google Suite, Asana, Slack, and other office technologies (or ability to learn quickly).
• Availability for occasional evening or weekend rapid-response support.
• Deep commitment to racial justice and equity in North Carolina.

Equal Opportunity

NCAAT is an equal opportunity employer and welcomes applicants without regard to race, color, religion, sex, national origin, gender, gender identity, age, or disability. Women, people of color, LGBTQ+ individuals, and others from historically marginalized groups are strongly encouraged to apply.

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