Job Description

HR SPEC (INFO SYS) Location Washington, DC :

Duties

PD Number T5039000 (GS-09) serves as an assistant to the Senior Human Resources Specialist (Information Systems) in managing and maintaining the DOD Enterprise-Wide Automated Human Resources (HR) System called Modern Defense Civilian Personnel Data System (DCPDS).

• Performs actions to initiate system on-line and off-line operations and as certain and document systems status. Provides technical assistance and guidance to staff and line managers, supervisor, the Human Resources Officer, functional chiefs, specialist staff, and clerical staff in the operation, maintenance, and capabilities of human resource information system.
• Provides initial training to newly assigned HRO functional staff to familiarize them with operating remote terminals, coding, and inputting transactions, and maintaining system security.
• Uses data system skills and human resources management and administrative knowledge to assist senior specialist in all aspects of analyzing and managing the automated personnel system.
• Ensures the integrity and upgrade of system hardware and communications required for continued operations through coordination and cooperation with responsible office, including local area network (LAN) operations.
• Performs other duties as assigned.

PD Number T5030000 (GS-11) acts as the senior Human Resources Specialist (Information Systems) in planning, operating and administering the operation of the DOD Enterprise-Wide Automated Human Resources (HR) System called Defense Civilian Personnel Data System (DCPDS). The position has responsibility for servicing both Army and Air National Guard full-time personnel.

• Exercises technical responsibility for the management of the automated human resources (HR)information system and applies data systems skills and practical HR management expertise to effect smooth operation.
• Directs, monitors, and controls operations and maintenance of the DCPDS system. Monitors daily file maintenance through review of system-generated reports, error reports such as Pay Rejects, Pay500 outputs and Batch print files.
• Serves as primary representative for training issues related to information systems in HRO. Determines training requirements on all HR and payroll information systems and advises office staff as to the kind and frequency of training deemed appropriate.
• Consults with representatives of serviced organizations and HRO staff to design, implement, and maintain HRO-unique subsystems. Responsible for monitoring computer equipment to prevent lost or stolen items and promptly reports discrepancies.
• Manages the system security management program including performance of access control management, accountability verification and validation of resources, system backup and recovery, virus detection and elimination.
• Performs other duties as assigned.

Note: These are not comprehensive lists of duties and responsibilities as released on FASCLASS.

Requirements

Conditions of Employment

• Work may require access to classified information; must be able to obtain and maintain the appropriate security clearance.
• Must have at a minimum, a completed National Agency Check (NAC) prior to position assignment.
• May be required to successfully complete a probationary period.
• Irregular and/or overtime (compensatory) hours may be required to support operational requirements or contingencies or may be required to work hours outside of the normal duty day.
• Participation in direct deposit is mandatory.
• This position is subject to provisions of the DoD Priority Placement Program, Veterans' Preference will also apply.
• A Recruitment, Relocation, or Retention Incentive MAYBE Available.
• Superior Qualifications and Special Needs Pay Setting is available in accordance with the Agency Policy.

Qualifications

AREAS OF CONSIDERATION :AREA III - All groups of federal re-employable eligibles To qualify as a GS-09 or GS-11, you must have appropriate experiences gained through civilian and/or military technical training schools within the human resources business programs. The applicant must have a validated understanding of the basic principles and concepts of this occupational series and grade; have capabilities to perform the duties of this position; or have a range of competencies that provide familiarity with the subject matter or processes used in human resources programs associated with the OPM, DoD, U.S. Army, or U.S. Air Force Human Resources Programs. SPECIALIZED EXPERIENCE GS-09 : Must have at least two (2) years of specialized experiences which provided a working knowledge of National Guard missions, organizations, federal civilian and military personnel programs, or the equivalent in the private sector. Must have experiences in executing personnel programs and Human Resources Information Systems (HRIS) as applicable to this specific position and its position description. SPECIALIZED EXPERIENCE GS-11 : Must have at least three (3) years of specialized experiences in the federal civilian or military personnel programs, or the equivalent in the private sector which provided a working knowledge and experiences in executing personnel programs and Human Resources Information Systems (HRIS). Experienced in performing personnel program requirements that involve advising supervisors and managers. * Experience will be evaluated based on duties performed rather than strictly on length of time alone * OTHER CONDITIONS OF EMPLOYMENT :

• Position is designated as Essential Personnel and may be subject to duty in preparation for, or in response to, a state emergency or disaster declaration which will not exceed 14 calendar days per year unless otherwise approved in advance by the TAG.
• A Recruitment, Relocation, or Retention Incentive MAYBE Available.
• Superior Qualifications and Special Needs Pay Setting is available in accordance with the Agency Policy.

PART-TIME OR UNPAID EXPERIENCE: Credit will be given for appropriate unpaid and or part-time work. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week. VOLUNTEER WORK EXPERIENCE: Refers to paid and unpaid experience, including volunteer work done through National Service Programs (i.e., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student and social). Volunteer work helps build critical competencies, knowledge and skills that can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Please be advised: 1. Specialized experience will be used to determine qualifications for the announced position. 2. An applicant's RESUME must provide, in detail, how they meet the specialized experience listed. 3. It must be documented with "from (mm/yy)" and "to (mm/yy)" dates and description of the specialized experience. 4. If education or a degree is required as part of the "Specialized Experience", you must include transcripts. Do not copy the specialized experience qualifications word for word and place into your resume; you must describe your personal experience as it pertains to each statement.

Education

A high school diploma or general education development (GED) diploma is required. An undergraduate degree from an accredited college/university is desired. A graduate degree from an accredited civilian academic college or from an equivalent professional military education school is optimum. PLEASE NOTE: Education must be accredited by an accrediting institution recognized by the U.S. Department of Education for it to be credited towards qualifications (particularly positions with a positive education requirement). Therefore, applicants must report only attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education. Applicants can verify accreditation at the following website: All education claimed by applicants will be verified by the appointing agency accordingly. FOREIGN EDUCATION: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit:

Additional information

D.C. National Guard personnel who are bonus recipients/student loan repayment program recipients may have their benefits terminated and/or recouped if selected as a Permanent/Indefinite Military Technician. Applicants should contact their DCNG Incentive Manager to determine any possible termination and/or recoupment actions that may result from accepting this position. If you are a male applicant who was born after 12/31/1959 and are required to register under the Military Selective Service Act, the Defense Authorization Act of 1986 requires that you be registered, or you are not eligible for appointment in this agency ( * Veterans' Preference Rules are mandated by law and some applicants may receive priority consideration before other applicants without veterans' preference.

• Veterans Preference: If you are claiming veteran's preference, you MUST submit the appropriate documentation. Failure to do so WILL result in the loss of veteran's preference and will possibly impact your placement on the certificate. For more veterans' information please click
• 10-Point Veterans' Preference: You must submit all supporting documentation as specified on the SF-15, "Application for 10-Point Veterans' Preference". You can locate the SF 15 at
• 5-Point Veterans' Preference: You MUST submit a copy of your DD-214 which includes Character of Service (usually Member-4 copy). If you are currently active duty, you may submit written documentation (certification) from your branch of service certifying that you are expected to be discharged or released from active duty under honorable conditions no later than 120 days after the date the certification is signed. The certification should also include when your terminal leave will begin, your rank and dates of active-duty service.
• If you are currently serving on active duty and expect to be released or discharged within 120 days you must submit documentation related to your active-duty service which reflects the dates of service, character of service (honorable, general, etc.), and dates of impending separation.

• Benefits

  A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

  Review our benefits

  Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Once the announcement has closed, your resume and supporting documentation will be used to determine if you meet the qualifications listed on this announcement. If you are minimally qualified, your resume and supporting documentation will be compared to your responses on the assessment questionnaire to determine your level of experience. If you rate yourself higher than is supported by your application package, your responses may be adjusted and/or you may be excluded from consideration for this position. If you are found to be among the top qualified candidates, you will be referred to the selecting official for employment consideration. - Your qualifications will be evaluated on how well you meet the competencies to fully complete the functions of the work to be performed. Be clear and specific describing your experience; there will be no assumptions made. Your resume is the key mean we have for evaluating your skills, knowledge, abilities, and other characteristics as they relate to this position. Therefore, we encourage you to be clear and specific in describing your experience. - All applicants must fully substantiate (in their own words) that they meet the required listed specialized experience; otherwise, the applicant will be considered unqualified. Do not copy from the vacancy announcement or the position description else you will be disqualified.

• Benefits

  A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

  Review our benefits

  Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

• Required Documents

  As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies.

  1. Online Application and Questionnaire 2. Resume: resume must show relevant experience, where you worked, job title, detailed duties and accomplishments written in your own words (Do not plagiarize), employer's name and address, supervisor's name, and phone number, starting and ending dates (including Month and Year, e.g., 02/2017, Feb 2017, etc.), hours per week and salary. If you are a current Federal employee or previous Federal employee, provide your position title, pay plan, series and grade. Your detailed experience should be listed under each job title with starting and ending dates. Resume must show applicant's name and contact information. 3. Other supporting documents(as applicable):

  • Cover Letter
  • License, Certification, or transcripts
  • SF-50 - Most recent Personal Action
  Helpful Hints for Applying:
  • Ensure that your resume contains your full name, address and phone.
  • Include details about the experience that relates to the position you are applying for.
  • Be specific and always include Month and Year for the dates of your experience.
  Note: After reviewing your resume and or supporting documentation, if it is determined that you have inflated your qualifications and/ or experience, your rating can, and will be adjusted to more accurately reflect your abilities, or you may lose consideration for this position.

  If you are relying on your education to meet qualification requirements:

  Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

  Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

• How to Apply

  To apply for this position, you must complete the online application/Occupational Questionnaire and submit the documentation specified in the Required Documents section below. A complete application package must be submitted by 11:59 PM (EST) on the closing date of the announcement to receive consideration. To begin, click Apply to access the online application. You will need to be logged into your USAJOBS account to apply. If you do not have a USAJOBS account, you will need to create one before beginning the application. Follow the prompts to select your resume and/or other supporting documents to be included with your application package. You will have the opportunity to upload additional documents to include in your application before it is submitted. Your uploaded documents may take several hours to clear the virus scan process. After acknowledging you have reviewed your application package, complete the Include Personal Information section as you deem appropriate and click to continue with the application process . You will be taken to the online application which you must complete in order to apply for the position. Complete the online application, verify the required documentation is included with your application package, and submit the application. To verify the status of your application, log into your USAJOBS account ( all of your applications will appear on the Welcome screen. The Application Status will appear along with the date your application was last updated. For information on what each Application Status means, visit:

  Agency contact information

  DCNG STAFFING

  Email

  ng.dc.dcarng.list.ngdc-staffing-in-box@mail.mil

  Next steps

  Once the online questionnaire is received you will receive an acknowledgement email that your submission was successful. Your application will be evaluated by the Human Resources Office to determine your eligibility for the position. After a review of your complete application is made you will be notified of, the status of your application and/or your referral to the hiring official. If further evaluation or interviews are required, you will be contacted. You will receive notifications by email or mail if no email is provided. Please allow 2 to 4 weeks after the closing of the announcement for notifications. Thank you for your interest in the District of Columbia National Guard.

• Fair and Transparent

  The Federal hiring process is set up to be fair and transparent. Please read the following guidance.

  • Equal Employment Opportunity (EEO) Policy
  • Reasonable accommodation policy
  • Financial suitability
  • Selective Service
  • New employee probationary period
  • Signature and false statements
  • Privacy Act
  • Social security number request

Required Documents

1. Online Application and Questionnaire 2. Resume: resume must show relevant experience, where you worked, job title, detailed duties and accomplishments written in your own words (Do not plagiarize), employer's name and address, supervisor's name, and phone number, starting and ending dates (including Month and Year, e.g., 02/2017, Feb 2017, etc.), hours per week and salary. If you are a current Federal employee or previous Federal employee, provide your position title, pay plan, series and grade. Your detailed experience should be listed under each job title with starting and ending dates. Resume must show applicant's name and contact information. 3. Other supporting documents(as applicable):

• Cover Letter
• License, Certification, or transcripts
• SF-50 - Most recent Personal Action

Helpful Hints for Applying:

• Ensure that your resume contains your full name, address and phone.
• Include details about the experience that relates to the position you are applying for.
• Be specific and always include Month and Year for the dates of your experience.

Note: After reviewing your resume and or supporting documentation, if it is determined that you have inflated your qualifications and/ or experience, your rating can, and will be adjusted to more accurately reflect your abilities, or you may lose consideration for this position.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

Help

This job is open to

• Federal employees - Competitive service

  Current or former competitive service federal employees.

• Federal employees - Excepted service

  Current excepted service federal employees.

• National Guard & reserves

  Current members, those who want to join or transitioning military members.

• The public

  U.S. Citizens, Nationals or those who owe allegiance to the U.S.

• Veterans

Clarification from the agency

All US Citizens. All groups of Federal re-employable eligibles. Priority Placement and Veterans' Preference will be cleared.

Job Tags

Permanent employment, Full time, Temporary work, Part time, Work experience placement, Work at office, Local area, Remote work, Relocation package,

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